Old Lyme CT - Board of Selectmen Minutes 12/05/2016

Board of Selectmen Minutes 12/05/2016

TOWN OF OLD LYME

BOARD OF SELECTMEN

MEETING MINUTES

The Board of Selectman held a Regular Meeting at 7:30 pm on December 5, 2016 in the Meeting Hall of the Old Lyme Memorial town Hall. First Selectman Reemsnyder, Selectwoman Mary Jo Nosal and Selectman Skip Sibley were present.

Approval of Minutes: November 18, 2016 Special Meeting Minutes

Selectwoman Nosal requested the following changes to the minutes. Page 1, under amendments to the minutes; replace the word “they” to read “Machnik Bros” and to read as follows:

This is a very specialized project and they meet all the qualifications, Machnik Bros has experience and the specialized equipment required for the job.

A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve the minutes of the November 18, 2016 Special Meeting minutes as amended. Motion passed.

2. Communication: None

3. Appointments: The following appointments were made:

Motion	Party	New	Board	Term	new exp	~
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	n/a	Jennifer Datum	ADA Coordinator	1	Jan-18	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	Phyllis Shepard-Tambini	Comm on Aging	3	Jan-20	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	U	Catherine Frank	Cable Advisory	2	Jan-19	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	Russ Gomes	~	2	Jan-19	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	D	Rebecca Waldo	Conservation alt	1	Jan-18	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	William O'Meara	~	5	Jan-22	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	D	John Forbis	Estuary Transit	4	Jan-21	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	D	Steve Martino	F&E	2	Jan-19	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	U	Ellie Czarnowski	~	2	Jan-19	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	Donald Willis	F&E alternates	1	Jan-18	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	D	George Finley	Harbor	4	Jan-21	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	R	Tom Meyer	~	4	Jan-21	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	U	Cynthia Taylor*	HDC alt	3	Jan-20	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	U	Victoria Fallon	Inl Wetlands	3	Jan-20	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	U	Rachael Gaudio	~	3	Jan-20	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	~	Gary Gregory	~	3	Jan-20	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	Diana A. Johnson	Open Space	3	Jan-20	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	Evan Griswold	~	3	Jan-20	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	George James	~	3	Jan-20	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	D	Mary Stone	Open Space alt	3	Jan-20	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	Robert Dunn	P&R	3	Jan-20	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	Nigel Logan	~	3	Jan-20	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	Glynn McAraw	~	3	Jan-20	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	R	Donald Willis	Planning alt	1	Jan-18	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	U	Barbara Gaudio	~	1	Jan-18	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	R	Todd Machnik	~	1	Jan-18	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	D	Tom Baehr	Rogers Lake	3	Jan-20	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	R	David Redfield	Shellfish	3	Jan-20	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	n/a	Jennifer Datum	Soc Services	2	Jan-19	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	R	Frank Pappalardo	SV Commission	3	Jan-20	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	D	Michaelle Pearson	~	3	Jan-20	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	Jackie Miano	SV Alt	1	Jan-18	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	D	Sandra Ziemba	~	1	Jan-18	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	U	Joanne DiCamillo	Tree Comm	3	Jan-20	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	R	Geraldine Foster	~	3	Jan-20	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	U	Thomas Degnan	Tree Warden	1	Jan-18	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	n/a	Anthony Vallombroso	Veterans' Rep	1	Jan-18	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	Richard Prendergast	WPCA	4	Jan-21	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	R	Andrea Lombard	~	4	Jan-21	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	U	Douglas Wilkinson	~	4	Jan-21	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	D	Robert McCarthy	~	4	Jan-21	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	D	Joseph Carpentino	~	4	Jan-17	Motion Passed
A motion was made by, Selectwoman Nosal seconded by, Selectman Sibley to approve	~	Paul Orzel (U)	Zoning	5	Nov-18	Motion Passed
A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve	R	Stacy Winchell	~	1	Jan-18	Motion Passed

4. Old Business:

Boathouse Hains Park Improvements

First Selectman Reemsnyder reported she had met this afternoon with Selectman Sibley, Paul Gianquinto, and the architect to discuss the concerns expressed regarding errors in design and/or omissions in an effort to resolve the issues and negotiate the fees to avoid legal proceedings. Although the meeting was a little testy at times, it was a good conversation resulting in an agreement of a credit of $2907 on the Construction Administration fee.

They will also receive a credit of $1780 on one of the supplemental invoices submitted, which included a revised plan for a shallow foundation design she was not authorized to complete.

First Selectman Reemsnyder gave an update on the project so far; the roof has been completed, many of the windows have been installed and the basketball court has been fully paved.

The BHPIC met this evening to discuss another change order they received because of the current electric pole; the utility company is requesting a vault be installed to accommodate all the wires and the AT&T communication set up. Scope construction gave a quote of an additional $4,000. It was suggested that public works may be able to complete some of the work to keep the cost down. First Selectman Reemsnyder will meet with the Superintendent of Public Works this week to explain what needs to be done and to see if they can do some of the work. The change order was approved by the BHPIC to bring to the BOS for approval. The BOS agrees it would be a good idea to wait to approve this until they have all the information to make this decision.

Other items discussed were the fees for Architect for the Construction Administration in total was $8800, and they have paid $2200. They approved a second invoice for $2200 tonight and they are holding out on the rest of the invoices to make sure they have enough to do the close out fee.

They rejected the $3700 invoice and requested a new invoice reflecting the actual costs, noting the credits discussed at today’s meeting.

Selectman Sibley noted they are making great progress, the boathouse is weather tight and the installation of the racks is scheduled for next week. Once complete, the boats can be moved in, along with the contents from the storage sheds. The timing of the project is running on schedule. He asked for an update on the trees. First Selectman Reemsnyder replied she will not receive a quote until construction is completed. Selectwoman Nosal added that the topsoil and seeding will be done next spring.

Selectman Sibley also reported the fundraising committee has exceeded the $7100 mark and donations continue to come in. This is in addition to the $5100 originally raised.

Rte. 156 Bikeway/Sound View Improvements

First Selectman Reemsnyder reported there was a construction meeting on Dec. 2^nd to discuss what work has been completed and what is coming up. They have installed the drainage up to the carrousel and they anticipate they will continue up to Martino Street which is half way up and they will stop there for winter shut down. They also discussed the drainage that comes down Hartford Ave. which was planned to be terminated. Ed Adanti, the Public Works Superintendent has spoken with the inspector and he does not feel it would be a good idea to terminate this because a lot of water comes down form Rte. 156. They discussed this and decided they are not going to terminate this and may possibly split this with some of the drainage going down to Martino Ave. and some going down to Portland Ave. Dot was at the meeting and they are going to discuss this with the BSE group to ensure it meets all the DOT requirements. They will continue to work for the remainder of this week and next week. They hope to get the rest of the sidewalks in on the west side of Hartford Ave. from Martino Ave. down to Pond Rd. weather permitting.

The last planned day of work is Dec. 16^th and they will have a construction meeting that day as well.

Selectwoman Nosal added they were working on the 5^th drainage basin today on Martino Ave.

At the last committee meeting they reviewed the progress and some of the pictures taken. The next scheduled committee meeting is scheduled for January 23^rd.

Administrative Order/WPCA Update

First Selectman Reemsnyder reported there was nothing new to report and there have been no changes since the last meeting. The engineers will be submitting their final report to the DEEP and wait for their comments. They will then begin to work on the formal EIE process.

There is no meeting scheduled for December.

Mile Creek Bridge over Black Hall River – project update

First Selectman Reemsnyder reported she received notification that they were not awarded the STEAP grant they had applied for. However, because the bridge was downgraded to poor by the State of CT, we are now eligible to apply for State Local Bridge Program (SLBP). The application for this will be submitted in February and at that time they will find out what percentage the state will allocate for the bridge. This is not a guarantee for funds. Although the scope of the project has changes from a renovation to replacing part of the structure, the difference in cost of the project is only estimated to be about $25,000. She has signed an agreement with Nathan Jacobson and Assoc.

(NLJA) to begin the design of the new project. She has asked the new Facilities Manager to assist her on this project because of his work with DOT. They met last week with Howard Pfrommer of NLJA to discuss some of the details of the planning. They were given some ideas of what the bridge will look like. She asked them to include a quote on wooden barricades vs steel girders to see the difference in price. She also requested the engineer plan so the side rails are the proper height in case a bike lane were designated in the future.

She has also included $600,000 in capital expense in the budget. This will be part of the discussions in January when they review budgets.

Selectwoman Nosal asked if the grant they are applying for in February would be for the 2017/2018 year. First Selectman Reemsnyder replied she was not sure if the grant stipulated when it had to be spent, but thinks they usually have a five-year window. They would probably begin construction in Spring of 2018 or later.

5. New Business:

Annual Town Meeting – draft call – January 23,2017 – Location TBD

Accept Annual Report
Academy Lane Fire Dock – approval of allocations ($80,000) – Keith Neilson will attend the BOF meeting on 12/20/2016 to discuss the plans and answer any questions.
LED Light Project – approval of allocations (amount yet to be determined) – First Selectman Reemsnyder reported she has signed the agreement for the pilot project on Lyme St. and McCurdy Rd. and Halls Rd.
Citizen of the Year – Will be announced.

Halls Road Improvement Committee update

First Selectman Reemsnyder gave an overview of what the committee has been focusing on since it began a year ago, there has been a lot of discussion on what they want to do including; developing a master plan and defining the area they will be focusing on. They have invited an engineering firm to come in and talk to them about possibilities and how a project like this usually progresses including an RFQ, design plans and community feedback. Some of the areas of discussion included; sidewalks, lighting, signage and banners.

The committee has completed and submitted the TAP grant application to the RiverCOG. The RiverCOG has received six applications and they will review them and send three on to the state level. The State DOT will review all six of the applications.

The committee has received two resignations and has been reaching out to potential new members. At the last two meetings, they have been discussing community outreach and possibly do some general presentations, in an effort to get community feedback on what residents would like to see.

Selectwoman Nosal and Selectman Sibley both agree the committee has done a great job. Selectman Sibley asked if they should add startup funds in the budget for this committee. First Selectman Reemsnyder stated she may request a small amount, but the committee receives a lot of support and direction from RiverCOG and has received some pro bono work from an engineering firm called BL Companies, who put together the renderings for the TAP Grant.

Approval of 2017 meeting schedule A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve the 2017 Meeting schedule as amended. Motion passed.

Discussion included a conflict Selectman Sibley had with the Mon. March 20^th meeting. This has been changed to Tues. March 21^st at 4PM.

Selectwoman Nosal had a conflict with the Tues. Feb. 6^th meeting. This has been changed to Wed. Feb.22^nd at 4PM.

Approval of 2017 Holiday Schedule

A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to approve the 2017 Holiday Schedule. Motion passed.

6. Public Comment:

Tim Griswold addressed the BOS to ask about the status of the prevailing wage analysis for payment. He believes the last three requests for payment have not be paid and he feels that in all fairness to Scope this amount of time is unreasonable and he asked if First Selectman Reemsnyder had any insight on this.

Norman Angus of 15 Academy Lane attended the meeting to express his concerns with the development of a Fire lane at the end of Academy Lane. He does not feel they have shown any regard for his neighborhood or the Lieutenant River.

The current plan design is 7 foot above water and the maximum tide in the river is 4 feet. He doesn’t feel it needs to be 3 feet above that, consequently, he will be barred from using his access from his fence down into his garden. This will cause a 2-3-foot gap between the road surface and his garden (which does not exist currently). In other jurisdictions, they are barred from changing the profile of a property within a five foot of a property line. He will end up with a 3-foot gap. He also added this also encroaches on his property line, and there is no easement on his property.

First Selectman Reemsnyder addressed Tim Griswold’s question regarding prevailing wage. They have received the 2^nd and 3^rd requisitions from Scope Construction for payroll. Scope Construction and a sub-contractor had been made aware that these cannot be paid until they have received all necessary certified payroll.

First Selectman Reemsnyder addressed Norman Angus’s concerns. She will pass his questions on, and she is aware there has been some conversation between the Attorney representing the Town on this issue and Mr. Angus regarding the status of his property. She will also ask about the easement, access to the garden and the size of the dock.

7. Other Business:

First Selectman Reemsnyder reported she has asked Cathy Frank to reach out to SHPO, the State Historic Preservation Office, to invite them to come and speak with the BOS regarding their discussion at the Nov. 18 meeting about having a survey completed to protect areas of the Town against future development.

Selectman Sibley requested an update on the status of the agreement with District 18. First Selectman Reemsnyder reported she is still waiting for the final changes from the Town Attorney. Selectman Sibley suggested a draft should be shared with Parks and Rec. First Selectman Reemsnyder reported she had updated them at their last meeting on the status of the lease agreement.

Selectman Sibley noted he had seen the advertisement for Constables on the news and announcements on the Town website and asked if she had received any applications. First Selectman Reemsnyder reported they have received 5 or 6 and the deadline is December 21^st.

Selectman Sibley announced this is the inaugural meeting using the new sound system. He wants to thank Sennheiser for their support and Kevin in particular who is in attendance at this meeting to ensure everything was working alright. Thanks also go out to Charlie Delinks for all his work preparing the wiring and cable. First Selectman Reemsnyder added her thanks to Sennheiser and added the system is wireless and they now have enough mics to accommodate all their Boards and Commission meetings along with a wireless portable mic, speakers and a wireless receiver on the camera.

Selectwoman Nosal asked for an update on having the Lieutenant from Troop F coming to a BOS meeting to discuss their recommendation for a State Trooper. First Selectman Reemsnyder reported that Lieutenant Chris Johnson from Troop F, along with Sergeant Mesham, will be attending the Dec. 19^th meeting to discuss their recommendations.

Selectwoman Nosal asked if there was any more input on the Cross-Lane playground. First Selectman Reemsnyder has not reached out to Zoning since the last meeting, but has included an amount in capital expense for further discussion during budget planning.

Selectwoman Nosal shared that the Bike Walk annual dinner was a couple of weeks ago, and First Selectman Reemsnyder was honored with a “People’s Choice Award” based on all her efforts and future plans for Old Lyme. Congratulations Bonnie!

8. Executive Session: None

9. Adjournment:

A motion was made by, Selectman Sibley seconded by, Selectwoman Nosal to adjourn at 9:04 pm. Motion passed.

Respectfully submitted,

Patti Broedlin